CHAMPIONSHIP INFORMATION PACKAGE

Alberta Schools’ Athletic Association
Provincial Golf Championships

Date: September 26 & 27, 2016

Hosts:
Crescent Heights High School
Medicine Hat High School
Monsignor McCoy High School

Golf Course Sites:
Medicine Hat Golf and Country Club
Connaught Golf Club

ORGANIZING COMMITTEE MEMBERS

POSITION	NAME	PHONE NUMBER	EMAIL
Chair	Marg Derbyshire	403-548-1784	mderb@shaw.ca
Rules/Grievance Chair	Grant Schaber	403-527-3371 Ext 7509	grant.schaber@sd76.ab.ca
Sportsmanship Chair	Ray Neary	403-527-6641 Ext 8683	ray.neary@sd76.ab.ca
ASAA Commissioner	Dean Sawatzky	403-651-3326	Sawatzkyd@calgaryacademy.com
Facility Chairs Medicine Hat G&CC Connaught GC	Rob Burzminski Marg Derbyshire	403-866-3722 403-548-1784	rob.burzminski@mhcbe.ab.ca mderb@shaw.ca
Financial Chair	Marg Derbyshire	403-548-1784	mderb@shaw.ca
Media Chair & Web Site	Kelly Roach	403-527-6641 Ext 8295	kelly.roach@sd76.ab.ca
Banquet Chair	Rob Burzminski	403-866-3722	rob.burzminski@mhcbe.ab.ca

DEADLINE RESPONSIBILITY: 4:00 PM THURSDAY, SEPTEMBER 22, 2016
Zone Secretaries: Player Registration Form
Each School: Fee Form for players and additional banquet tickets

1. GOLF COURSE CONTACT INFORMATION

Medicine Hat Golf & Country Club 403-529-6930 www.medicinehatgolf.com
947 Pigeon St NE Medicine Hat T1A 7E9
Cam Jacques, General Manager- cjacques@memlane.com

Connaught Golf Club 403-526-0737 www.connaughtgolf.com
2802 - 13^th Ave SE Medicine Hat T1A 3P9
Trevor Ellerman, Executive Professional- trevor@connaughtgolf.com

All participants and guests are reminded that we are guests at the two host clubs and as such shall, at all times, be respectful of the opportunity to play these courses and courteous to all club and tournament officials.

2. SCHEDULE OF EVENTS
Boys play Connaught Golf Club on Monday and Medicine Hat Golf & Country Club on Tuesday.
Connaught: BLUE tees, 6632 yds 72.8/126
MHG&CC: WHITE tees, 6377 yds 71.2/128

Girls play Medicine Hat Golf & Country Club on Monday and Connaught Golf Club on Tuesday.
MHG&CC: RED tees, 5581 yds 72.1/127
Connaught: RED tees, 5446 yds 72.2/129

Check-In

If desired, coaches or school representatives may Check-in teams and/or individual players at Connaught Golf Club on Sunday evening from 5:00 PM - 7:00 PM.
If not already completed, coaches or school representatives are to Check-in teams and/or individual players at Connaught Golf Club on Monday morning from 8:00 AM - 9:00 AM.

Fees are to be paid at Check-in. please See fees submission form Link at the bottom of this Page

Practice Rounds Saturday and Sunday
Due to tournaments being held at each course on Saturday and Sunday, limited practice rounds are available.
Please contact each golf course for available times.

Monday, September 26, 2016

1. Mandatory Coach & Player Meeting for ALL BOYS 9:15 - 9:40 AM Connaught Golf Club

Mandatory Coach & Player Meeting for ALL GIRLS 10:15 - 10:40 AM Medicine Hat Golf & Country Club
Course-specific information will be given at this time.

Driving Range will be open at 8:00 AM at each course
Both courses offer a full breakfast in their restaurants.

2. Competition begins (pending frost or other delays)
   • 10:00 AM Shotgun start for ALL BOYS at Connaught Golf Club
   • 11:30 AM Tee-times for ALL GIRLS at Medicine Hat Golf & Country Club, at 8-minute intervals

3. Bag Lunch will be provided at each course prior to the start time.

Snack Shacks will also be open.

4. Championship Banquet 6:00 PM - 8:00 PM Medicine Hat Lodge

We are asking all Participating Schools to have their Team bring with an item for the door prize draws to be held at the banquet. The prize item can be anything Golf or School related. Please bring your Item with your team to the banquet and they will be collected as you come in.

***Note: All results will be posted at the banquet as well as online

Tuesday, September 27, 2016

1. A course-specific information sheet will be given to all players when they check-in at the course.

2. Driving Range will be open at 8:00 AM at each course.

Both courses offer a full breakfast in their restaurants.

3. Competition begins (pending frost or other delays)
   • 10:00 AM Shotgun start for ALL GIRLS at Connaught Golf Club
   • 11:00 AM Shotgun start for ALL BOYS at Medicine Hat Golf & Country Club

4. Bag Lunch will be provided for the girls at Connaught.

11:00 AM lunch buffet for the boys at Medicine Hat Golf & Country Club.
Snack Shacks will also be open.

5. Award Presentations will be held AT EACH COURSE after the conclusion of play and scores are complete.

3. WEATHER CONTINGENCY STATEMENT
In consideration of the outdoor nature of the sport of Golf, it is sometimes affected by weather; we appreciate your understanding if unforeseeable circumstances arise (frost delays, course closures based on rain, snow, lightning, etc.). Any delays will be at the discretion of the Golf Pro with the Course and the Golf Coordinators, and play will resume at their discretion. Any other contingencies will be addressed as they arise. It is important to note that due to the time of year it is unlikely that the Golf Provincials would be rescheduled to a later date.

4. REGISTRATION

1. REGISTRATION FORM

There is one Registration Form that must be submitted ONLY by the Zone Secretaries via the forms provided by ASAA.Only the Zone Secretaries are to submit the registration form; any registration forms sent to the host from individual schools will not be accepted.
Email Registration Form to Elyshia Korobkoelyshia@asaa.ca and to Marg Derbyshire mderb@shaw.ca
NO LATER THAN 4:00 PM Thursday, September 22. 2016

2. FEES FORM The Fees Form is posted on the championship site, http://provincials.asaa.ca

The Fees Form and payment is the responsibility of EACH SCHOOL. The fee is $150 per player, with the cheque made payable to South Zone. This fee includes the Championship Banquet fee, two lunches, two green fees, range balls, pull-cart (if available) and the ASAA Pay It Forward Loonie Fee. (Note: each course has a limited number of pull-carts that will be provided on a first-come basis; players are encouraged to bring their own pull carts).
Additional Banquet tickets can be purchased @ $30 each for coaches and parents.Tickets must be pre-ordered by the schools by Thursday, September 22, 2016 - 4:00 pm deadline. All fees are due at Check-in.

5. ASAA PROVINCIAL GOLF CHAMPIONSHIP BANQUET
Attendance at the Championship Banquet is compulsory for all participants and accompanying coaches and supervisors. Each school must submit the number of tickets on their online order form by 4:00 pm Thursday, September 22, 2016. Any special dietary requests must be made to Marg Derbyshire at mderb@shaw.ca

Date:	Monday, September 26, 2016
Location:	Medicine Hat Lodge Banquet Room 1051 Ross Glen Drive SE Medicine Hat T1B 3T8
Banquet:	6:00 pm
Cost:	Paid with entry form - $30 for additional pre-paid tickets
Note:	**There are no tickets available at the door

6. TECHNICAL INFORMATION IN ASAA POLICY HANDBOOK

• For ASAA policy regarding Code of Ethics please refer to SECTION II, pages 26 - 34
• For ASAA policy regarding Eligibility please refer to SECTION IV, pages 37 - 45
• For ASAA policy regarding Supervision at Provincial competitions please refer to SECTION V, pages 51-52
• For ASAA policy regarding Failing to Show please refer to SECTION V, page 67, 6h.
• For ASAA policy specific to Golf please refer to SECTION XV, pages 109 - 112

Measuring Devices Policy
All participants are permitted to use sky caddie/laser range finders/ GPS devices to measure distances. These devices may not be used for any other reason other than to measure distance (e.g. slope or elevation change).
These devices will not be provided to participants, if participants use these devices it is as a personal device. Course marshals will be on-hand to monitor the proper use of these devices.

Phone Policy
Phones may be used for measuring devices and GPS apps only. Talking and Texting will not be permitted (unless during a medical emergency). If used for any other reason than as a measuring device, phones will be confiscated. Course marshals will be on-hand to monitor the proper use of phones on the courses.

Spectator Policy
Parents and Coaches must maintain a 30 yd distance from players during the course of play, except around the greens where spectators must maintain a 10 yd distance from players. Spectators may not communicate with players, unless there is a medical situation.
Spectators may assist with finding lost golf balls during the course of play. Spectators are not to communicate, coach or speak with players during the search for golf balls. Spectators must wait until players arrive at the area where the ball has strayed to begin searching for balls. This policy has been enacted to assist the pace of play on the course.


7. SPORTSMANSHIP COMMITTEE
All participants will be reminded to watch for acts of sportsmanship throughout the day on Monday, September 26^th and Tuesday September 27^th. After signing their scorecard they will have an opportunity to submit a nomination form. This nomination form would include the players name and brief description of what they did. Sportsmanship pins will be presented to players at the evening banquet and Tuesday after the competition.

8. GRIEVANCE COMMITTEE
The Grievance Committee will include the Grievance Chair, the Head Professional at the specific courses being played, and the ASAA Commissioner.

9. PARTICIPANT CONCESSION SERVICES
There will be concessions available at the clubhouse on both courses during the tournament. Players will be provided with a bag lunch during the course of the day.

10. ACCOMMODATIONS
See the list of Medicine Hat Hotels, Appendix A.

11. EMERGENCY ACTION PLAN

EVACUATION PLAN

Lightning Safety:
The warning system for any lightning in the area will be 1 long blast of an air horn. Play is suspended immediately, players are to mark and leave their ball and all persons are to return to the Clubhouse as quickly as possible. Players will wait at the Clubhouse for further instructions to return to their playing position. When players return, a single blast of the horn will indicate safe conditions for golf and play will continue.
Injury or Heart Attack:
The threat of a player being struck by an object on the course is a real threat. If an object does come in contact with a player while on the course they will be assessed and one of the following actions will be taken:

1. The marshal will be called and minor first aid will be administered with their first aid kits.
2. The player will be taken to the clubhouse for further first aid with more supplies available.
3. Emergency Services will be called immediately and the player will only be comforted and not moved until they arrive.

In the event of a Heart Attack there is an AED in the Pro Shop which will be used if the scenario is deemed necessary by one of the Pro Shop staff.
Fire or Severe Damage to Golf Course Buildingsand/or Banquet Facility:
In the event of a fire or alarm all patrons of the building will be directed by one of the staff to the designated exit which is safest to exit. Once outside, patrons will then proceed to a muster point until emergency services have been called and deemed it safe to re-enter the building.

Medicine Hat Medical Service
Urgent Care Services
Medicine Hat Regional Hospital
403-529-8000
666 5 Street SW
Medicine Hat, Alberta
T1A 4H6
Emergency open 24 hours.

Walk In Clinics

	CAMP Medical Clinic	402 Maple Ave SE	Medicine Hat	T1A 0L3	403-504-1874	Click Here
	Carry Drive Walk-In Clinic	#137 - 116 Carry Dr SE	Medicine Hat	T1B 3Z8	403-502-8926
	Crescent Heights Family Medicine Medical Clinic	49 - 8th Street NW	Medicine Hat	T1A 6N9	403-526-7422	Click Here
	Jacaranda Medical Clinic	Medicine Hat Mall (across from Shoppers Drug Mart) #141 - 3292 Dunmore Road SE	Medicine Hat	T1B 2R4	403-502-1465	Click Here
	Mohawk Medical Arts Walk-In Clinic	770 - 6th St SW	Medicine Hat	T1A 7E6	403-488-8541	Click Here
	Riverside Medical Clinic	#28 - 3 St NW	Medicine Hat	T1A 5L8	403-528-3008

Medicine Hat Police Service
884 - 2 Street S.E.
Medicine Hat, AB
phone: (403) 529-8400
fax: (403) 529-8444
mhps@mhps.ca
Hours of Operation:
Front counter services are available Monday to Friday, 8 am to 5 pm,
Emergency call: 911


Appendix A: Accomodations


1. Medicine Hat Lodge 403-580-8503 ask for ASAA Provincial Golf (Terri)
Trans Canada Highway and Dunmore Rd SE $139 + tax
20 non-smoking rooms blocked until Sept 1 2 queen beds. Group Reference: 730375
Complementary hot breakfast, wifi, waterslide, pool, hot tub, spa, 2 restaurants. Across the street from MH Mall and food outlets.

2. Hampton Inn & Suites 403-548-7818 ask for ASAA Provincial Golf (Kristina)
2510 Box Springs Blvd NW Call for Group rates
125 rooms, hotel opened in Jan, 2016
Complementary hot breakfast, wifi, pool, waterslide, hot tub.
Boston Pizza restaurant next door.

3. Days Inn 403-580-3297 ask for ASAA Provincial Golf (Tina)
24 Strachan Court SE $126 + Tax (2 queens); $146 + tax (suite)
Complementary deluxe continental breakfast, wifi, fridge and microwave; waterslide and hot tub; restaurant next door.
Other restaurants and food outlets near by.

4. Holiday Inn Express 403-504-5151 ask for ASAA Provincial Golf (Dakota or Mark)
9 Strachan Bay SE Call for Group rates
Complimentary continental breakfast, wifi, pool, waterslide, hot tub.
Restaurants, food outlets and shopping near by.

5. Comfort Inn 403-504-1700 ask for ASAA Provincial Golf (Carrie)
2317 Trans Canada Way SE $125 + tax Attractive Golf Package during Summer & Fall
Complementary deluxe hot breakfast, wifi, fridge and microwave; pool, hot tub, fitness room; guest laundry services.
Walking distance to food outlets, restaurants and MH Mall

6. Clarion Hotel 403-527-8844 ask for ASAA Provincial Golf (Travis Boser)
954 7^th St SW Call for Group rates
Complementary hot buffet breakfast, indoor pool, hot tub; restaurant; wifi; fitness room

7. Imperial Inn 403-527-8811 ask for ASAA Provincial Golf (Julie)
3282 - 13 Ave SE Call for Group rates
Indoor pool, whirlpool, steam room, hot continental breakfast, fridge, microwave, wifi

8. Super 8 Motel 403-528-8888 ask for ASAA Provincial Golf (Paul)
1280 Trans Canada Way SE Call for Group rates
Indoor pool, hot tub, exercise room, complementary continental breakfast, fridge, microwave, wifi




9. Travelodge Hotel 403-527-2275 ask for ASAA Provincial Golf (Julie)
1100 Redcliff Dr SW Call for Group rates
Water Park, pool, hot tub, whirlpool, fitness centre, social room, restaurant, lounge. Attractive team package. Comp coach/driver room with 10+ rooms



10. Sun Country Best Western Inn 403-527-3700 ask for ASAA Provincial Golf (Praveen)
722 Redcliff Drive SW Call for Group rates praveen.joshi@whg.com
Complementary continental breakfast, fridge, microwave; pool, fitness room
Restaurants near-by.

11. Coast Hotel 403-581-4656 ask for ASAA Provincial Golf (Tammy)
3216 13 Ave SE Call for Group rates
21 non-smoking rooms blocked until May 1; 2 queen beds
Complementary continental breakfast, wifi, fitness room spa, 100% non-smoking. Across the street from box store mall, Tim Horton’s

Please see the Fees form attached to this page for submitting rour 2016 Provincials Fees.